ATIVUControl Single Repository equals better processes, total visibility, and maximum results.
With so much information within the same management platform, it allows a multitude of reports, including on the fly usage profile: how, when, what, where the users of a corporation use assets and services. The wealth of data collected and its cross-referencing generates precious managerial information about each employee’s profile, what they do and produce, in a safe way and in accordance with the GDPR.
Global IT Cost Management Software
ATIVUControl is a solution developed by ATIVU for managing IT, Telecom, and Facilities expenses to analyze contracts, invoices, purchase orders, and physical inventory, in addition to centralizing these processes, optimizing resources, and auditing collections.
Centric Management Inventory
Inventory registration includes but is not limited to Software License, SaaS Application, Server, Desktop, Laptop, Router, Controller, Printer, Peripherals, Tablet, Portable, IoT, Wearable, Data Center Equipment, PABX, Telephone, IVR, Videoconferencing Equipment, Mobile, Smartphone, SIM card; Management of numbers associated with equipment (handset, SIM Card, IMEI. Etc.); Assets linked to users, cost center, contracts, services, and invoices; History, control, and traceability of users’ movements, numbers, and equipment; assignment of limits per user and cost center based on profile, goals, and costs.
Contracts, Services and Global Rates Management
Registration of contracts and add-ons, Configuration of terms, rates, time modulation, taxes, discounts, and special features. Registration of the purchase process with providers, provisioned amounts, expenditure reduction goals, budget reservation or commitments, Budget versus realized.
Global Integration Centric
Financial Management systems, Human Resources, Inventory Asset Management systems, Order & Purchasing Systems, E-mail, and much more including customer’s proprietary solutions.
Invoice Management
Centralization and control of the invoice receipt and payment process; Allocation of expenses by cost center; Real-Time Integration; Ticket collection and processing; Control of incoming, outgoing traffic, and transfers; Analysis of traffic for periods other than provider bills. Driving Invoice Receipt -> Validation/Audit -> Charge Allocation -> Dispute Management -> Workflow -> Approval -> AP/GL Transaction.
Audit Management
Audit automation (compliance check); Identification of expenses with non-contracted items; Identification of charged in duplicate; Reconciliation of charges on the invoice with the tickets; Identification of expenses that have not been ticketed or not reconciled; Registration of open disputes and items with divergences; History and control of disputes with providers; Support for the process of returning incorrectly charged amounts.
Cost Usage Management
Configuration of tariffs and specific services that do not need to be certified; Management of pending and completed certificates; Distribution of invoices by user or cost center; Allows managers of cost centers to follow the reports of their subordinates; Control and collection of cost details and exceed quotas; allowance centric protocol for exceeding limits; Maintenance of agenda by user.
Anywhere User Management
ATIVU Anywhere provides the control of profiles and usage rules; History of consumption and expenses by service, rate, user, cost center, or period; Adequacy of contracts according to the usage and user profile; Viewing Monthly/Weekly/Daily expenses for managers in a summarized detailed with a flexible display.
Reports & Business Analytics
Availability of management reports, Generation of reports in analytical, synthetic, and/or graphic format, Visualization of results on the web, in electronic or printed formats, Inventory reports, Audit reports and disputes, Report of certificates, allowances and reimbursements, Reports by results, services, tariffs, values, comparatives, trends, cost center, type of service, DDD, UF, user, type of asset, quota, extension, chip, etc., Information reports supporting usage rules, Identification of discrepancies, tops and distortions.
